Administrative Coordinator

Located in San Marcos, CA
Monday–Friday | 30–40 hours per week | $25/hr

We are seeking a reliable and organized Administrative Coordinator to support daily office operations and coordinate with subcontractors. This role is ideal for someone who enjoys being the central point of communication and keeping office processes running smoothly. Previous experience in a construction environment is helpful but not required.

Key Responsibilities:

Answer and route incoming phone calls in a professional manner

Communicate and coordinate with subcontractors and vendors

Provide administrative and clerical support to the team

Create, update, and maintain documents using Microsoft Office

Assist with invoicing, data entry, and basic bookkeeping using QuickBooks

Maintain organized records, files, and office documentation

Support scheduling, follow-ups, and general office coordination

Qualifications:

Previous administrative or office support experience required

Proficiency in Microsoft Office (Word, Excel, Outlook) and QuickBooks

Strong organizational and multitasking skills

Clear communication and professional phone etiquette

Construction or subcontractor coordination highly preferred

?? Apply today if you’re organized, detail-oriented, and enjoy working in a collaborative office setting.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.