Administrative/Front Desk Coordinator
Location: Greenville, SC
Schedule: Monday through Friday, 8:30 am to 5 pm
Compensation: $18 to $22 per hour
Contract Length: 6 to 12 months to start, with potential for full time hire

We are a recruiting and staffing agency assisting a government affiliated program in finding a professional, organized, and service minded Front Desk Receptionist and Office Coordinator. This position supports a statewide violence prevention initiative as well as the operations of a higher education office located within a shared university center. The role blends reception, administrative support, event coordination, communications, and student services.

Key Responsibilities

Administrative and Office Support
• Oversee daily office operations including scheduling, filing, and mail distribution
• Assist with preparing program reports, meeting minutes, and internal documentation
• Provide primary front desk coverage and greet guests, prospective students, and current students

Program and Event Support
• Coordinate logistics for trainings, workshops, conferences, outreach events, and prevention programs
• Manage event registration, prepare materials, track attendance, and complete follow up communications
• Support evaluation activities by distributing surveys and organizing data
• Assist with event setup and teardown

Communications and Outreach
• Serve as a welcoming point of contact for community partners, participants, and stakeholders
• Draft and edit correspondence, newsletters, and social media posts
• Maintain calendars, contact lists, and communication databases for statewide outreach
• Serve as a liaison between the office and third party vendors

Financial and Grant Support
• Assist with expense tracking, reimbursements, purchase orders, and invoice processing
• Help organize documentation for grants, compliance reporting, and audits
• Support tracking of program budgets and expenditures
• Assist with gift receipts and donor tax statement letters

Additional Student Support Responsibilities
• Conduct assigned calls and texts to individuals who have applied, requested information, or enrolled
• Log all recruitment interactions in the appropriate database
• Meet with walk in prospective students and provide guidance or referrals as needed
• Serve as a backup for online chat inquiries
• Attend initial training in Greenwood for 3 to 5 days within the first two weeks, followed by a monthly two hour meeting

Minimum Requirements
• Bachelor’s degree, or an Associate’s degree with at least four years of relevant experience
• Demonstrated customer service or sales experience
• Strong verbal communication skills
• Valid driver’s license

Preferred Qualifications
• Bachelor’s degree in business, marketing, communications, or a related field
• Five years of experience in sales, customer service, or marketing
• Experience in higher education, counseling, or social services

If you enjoy being the welcoming center of an office, keeping operations running smoothly, and supporting meaningful programs and student services, we encourage you to apply.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.