Administrative Assistant/Front Desk Coordinator

Duties?/?Responsibilities:
Operate telephone switchboard to answer, screen, or forward/transfer calls, provide information, take messages, or schedule appointments.
Greet visitors/persons entering the establishment, determine the nature and purpose of the visit, direct or escort them to specific destinations, and/or arrange for transportation services when needed.
Operate office equipment, such as fax machines, copiers, or phone systems, and arrange for repairs when equipment malfunctions. Transmit information or documents to customers using a computer, mail, or facsimile machine.
Use computers for various applications, such as database management, word processing, and creating, maintaining, and entering information into databases.
Answer inquiries and provide information to the general public, customers, visitors, and other interested parties regarding activities conducted at the establishment. Provide information about the establishment, such as the location of departments or offices, employees within the organization, or services provided.
Hear and resolve complaints from customers or the public.
Set up and manage paper or electronic filing systems, record information, update paperwork, or maintain documents, such as attendance records, correspondence, or other material.
Perform administrative support tasks, such as proofreading, transcribing handwritten information, or operating calculators or computers to work with pay records, invoices, balance sheets, or other documents.
Collect, sort, distribute, or prepare mail, messages, or courier deliveries.
Process and prepare memos, correspondence, travel vouchers, or other documents.
Receive payment and record receipts for services.
Maintains scheduling and event calendars.
Complete forms following company procedures.
Schedule and confirm appointments for clients, customers, or supervisors.
Make copies of correspondence or other printed material.

Qualifications:
1-2 years of experience in office administration/front desk
Bilingual English and Mandarin required
Degree in business or related field preferred
El Monte

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.