Position: Administrative Assistant II

Location: Marlborough, MA 01752

Schedule: Monday–Friday, 7:00 AM – 3:30 PM

Duration: 1-year contract


We are seeking an experienced an Administrative Assistant II to support site operations on an urgent, priority basis. This role provides administrative and operational support to management and staff within a business or functional unit and requires strong SAP ERP experience, attention to detail, and the ability to manage multiple administrative responsibilities while maintaining confidentiality.

Key Responsibilities

* Perform a wide range of administrative duties to support one or more members of management and/or staff.
* Utilize **SAP ERP** to create purchase orders, confirm receipt of materials, and generate reports.
* Coordinate with contractors to ensure purchase orders are in place, invoices are submitted for completed work, and payment-related questions are resolved.
* Order parts and equipment for various projects and support basic parts/inventory tracking.
* Manage calendaring, document preparation, document control, and general correspondence.
* Administer and manage the site gauge calibration program.
* Coordinate meetings, travel arrangements, and related logistics.
* Respond to routine and non-routine inquiries using knowledge of company policies, procedures, and practices.
* Maintain a high level of professionalism and confidentiality at all times.

Qualifications

* **Minimum of 2+ years of administrative experience**, with demonstrated experience using **SAP ERP systems**.
* Strong working knowledge of **SAP** for purchase orders, receipts, reporting, and contractor interactions.
* Proficiency in **Microsoft Office** (Word, Excel, Outlook) and **Microsoft Teams**.
* Experience with ERP systems and administrative support functions.
* Familiarity with parts or inventory management systems is a plus.
* Strong organizational skills, attention to detail, and ability to manage multiple priorities.
* Excellent written and verbal communication skills.

Preferred Skills

* Prior experience supporting technical, manufacturing, or operations-focused teams.
* Experience working with contractors, invoices, and purchasing workflows.
* Ability to work independently while collaborating effectively with cross-functional teams.

---

This is an urgent, high-priority role and candidates who meet the required SAP and administrative experience should be considered promptly.


Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.