Job Summary
We are seeking an organized, detail-oriented Administrative Assistant for a temp-to-hire opportunity in Simi Valley, CA. This role is ideal for someone with 1 to 2 years of office experience who enjoys supporting a busy team, managing multiple priorities, and creating a welcoming and professional office environment.

The Administrative Assistant will support management, employees, vendors, and visitors while assisting with office coordination, project administration, vendor communication, document management, scheduling, and general clerical support. This is a great opportunity to join a values-driven, faith-based business environment with supportive leadership, positive teamwork, and a culture that values professionalism, initiative, and follow-through.

The ideal candidate will bring an outgoing personality, strong communication skills, excellent attention to detail, and the ability to stay organized in a fast-paced office setting.

Key Responsibilities
- Provide administrative support to management, including the CEO, CFO, HR Manager, accounting team, employees, vendors, and visitors.
- Answer and direct phone calls, respond to voicemails, manage mail, prepare shipping labels, coordinate meetings, and maintain office calendars.
- Support project-related administrative tasks, including ordering signage materials, creating purchase orders, preparing vendor invoices, maintaining job folders, requesting quotes, and updating project management software.
- Maintain office supplies, kitchen supplies, supply cabinets, office organization, and vendor coordination for maintenance requests.
- Assist with travel arrangements, company events, employee celebrations, weekly schedules, and general office coordination.
- Support property-related administrative tasks, including maintenance requests, vendor coordination, rent tracking, tenant follow-up, and document management.

Compensation and Benefits
- Pay: $22.00 per hour, with potential consideration up to $24.00 per hour for a highly qualified candidate.
- Job Type: Temp-to-Hire.
- Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.
- Location: Simi Valley, CA.
- Work Environment: Faith-based business environment.

Required Qualifications and Skills
- Support daily office administration, including phones, mail, calendars, supplies, document filing, and meeting coordination.
- Assist with project administration, including purchase orders, vendor invoices, job folders, installation quotes, and project management software updates.
- Provide executive and departmental administrative support to leadership, accounting, HR, and operations.
- Coordinate vendor communication, office maintenance requests, travel arrangements, events, and property-related administrative tasks.

- Minimum of 1 to 2 years of experience in an office environment.
- Proficiency in Microsoft Word, Outlook, and Excel.
- Some knowledge of QuickBooks.
- Typing speed of 45+ WPM.
- Strong attention to detail with the ability to meet deadlines consistently.
- Excellent verbal and written communication skills, including strong phone etiquette.
- Strong organizational, follow-up, proofreading, grammar, file management, and letter composition skills.
- Ability to manage multiple priorities, handle urgent matters, and work effectively in a fast-paced environment.
- Professional, outgoing, pleasant, and team-oriented personality with the ability to be assertive when needed.
- Intelligent, creative, and detail-oriented problem solver who can work independently and support a demanding workload.

Preferred Qualifications
- Experience supporting executives, accounting, HR, or operations teams in a professional office environment.
- Experience with project management software or job folder organization.
- Experience coordinating vendors, office maintenance, travel arrangements, events, or property-related administrative tasks.
- Comfort working in a faith-based, values-driven business environment.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.