Job Summary

A respected education organization in Philadelphia, PA is seeking an experienced Executive Assistant for a contract/temporary opportunity supporting C-level leadership. This role is ideal for a polished administrative professional who thrives in a fast-paced environment, manages competing priorities with confidence, and brings strong executive support experience.

The Executive Assistant will play a key role in keeping senior leadership organized, prepared, and focused by managing complex calendars, coordinating travel, handling expense reports, and supporting high-level correspondence. This opportunity offers the chance to contribute in a professional, mission-driven setting with supportive leadership, collaborative teams, and meaningful day-to-day impact.

Key Responsibilities

- Provide high-level administrative support to C-level executives in a fast-paced education environment.
- Manage complex Outlook calendars, meeting schedules, appointments, and shifting priorities.
- Coordinate domestic and international travel arrangements, including itineraries and related logistics.
- Prepare, process, and track detailed expense reports with accuracy and timeliness.
- Draft, manage, and respond to professional email correspondence on behalf of leadership.
- Support multiple ongoing projects while maintaining confidentiality, organization, and follow-through.

Compensation and Benefits

- Pay range: $25.00 to $28.00 per hour.
- Job type: Contract/temporary.
- Location: Philadelphia, PA.

Required Qualifications and Skills

- Manage executive calendars, scheduling, travel coordination, and meeting logistics.
- Prepare and process expense reports with strong attention to detail.
- Handle executive-level email correspondence and administrative communication.
- Support multiple ongoing projects and shifting executive priorities.

- 5 years of C-level Executive Assistant experience preferred.
- 3 years of experience required, preferably in a higher education environment.
- Extensive knowledge of Outlook scheduling and calendar management.
- Experience arranging international travel.
- Comprehensive experience managing expense reports.
- Strong written and verbal communication skills.
- Ability to multitask, stay organized, and remain flexible in a fast-paced environment.
- Professional judgment, discretion, and ability to handle confidential information.

Preferred Qualifications

- Prior Executive Assistant experience in higher education.
- Experience supporting senior leadership or C-suite executives.
- Strong ability to anticipate executive needs and proactively resolve scheduling or administrative challenges.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.