Job Summary

We are seeking an Administrative Assistant for a direct hire opportunity in South San Francisco, CA. This role supports a public sector maintenance administration team with critical administrative, clerical, document control, invoice processing, and data entry functions.

The Administrative Assistant will play an important role in keeping bus maintenance, vehicle acceptance, vendor invoice, and work order records accurate and organized. This is a strong opportunity for an administrative professional who enjoys detailed work, structured processes, and supporting a team that contributes to reliable public operations.

This position offers a stable Monday through Friday schedule, a professional team environment, and the opportunity to work closely with maintenance administration, finance, contractors, and vendors.

Key Responsibilities

- Maintain accurate records and files related to bus maintenance, vehicle acceptance, document control, and work order management.
- Process contractor and vendor invoices using PeopleSoft Finance and internal administrative systems.
- Perform data entry, tracking, and reporting using Microsoft Excel, work order software, and related tools.
- Review invoice information, monitor spending, and support cost projection analysis.
- Track contract invoice spend and report total contract value and spend activity to management.
- Provide clerical and administrative support to the maintenance administration team as needed.

Compensation and Benefits

- Salary Range: $72,800 to $87,000 per year.
- Job Type: Direct Hire.
- Schedule: Monday through Friday, 7:00 am to 4:00 pm.
- Location: South San Francisco, CA.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.