Job ID: 1795869
Reference Code: AS-Administrative-Assistant
Job Summary
A growing manufacturing organization in Fremont, CA is seeking an experienced Administrative Assistant for a temp-to-hire opportunity. This role is ideal for a detail-oriented administrative professional with a strong background in office support, human resources administration, and day-to-day coordination in a fast-paced business environment.
The Administrative Assistant will help keep office operations organized, support HR-related processes, and serve as a dependable resource for internal teams. This opportunity offers the chance to join a stable work environment where teamwork, professionalism, and reliable support are valued. Candidates who enjoy being the go-to person for administrative needs, employee coordination, records management, and office organization will be well positioned for success.
This role is a strong fit for someone looking for long-term career potential, supportive leadership, and the opportunity to contribute to a positive and productive workplace.
Key Responsibilities
- Provide administrative and clerical support to office, operations, and management teams.
- Assist with human resources administration, including employee records, onboarding paperwork, personnel file maintenance, and general HR coordination.
- Prepare, organize, and maintain documents, reports, correspondence, and confidential information.
- Coordinate meetings, calendars, supplies, office communications, and day-to-day office workflow.
- Respond to internal inquiries, route information appropriately, and support employees with administrative needs.
- Help maintain an organized, professional office environment that supports efficient manufacturing operations.
Compensation and Benefits
- Job Type: Temp-to-Hire.
- Location: Fremont, CA.
- Compensation: $52,000 to $62,400 per year.
Equal Opportunity Employer / Disabled / Protected Veterans
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The pay transparency policy is available here:
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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Support office management, HR administration, and daily administrative operations.
- Maintain employee records, onboarding documentation, and confidential files.
- Coordinate office communications, scheduling, documentation, and internal support requests.
- Assist teams with reports, records, supplies, and general clerical needs.
- 3 to 5 years of administrative assistant, office administration, HR assistant, or related clerical experience.
- Experience supporting human resources administrative tasks in a professional office environment.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Proficiency with common office software, document preparation, email, data entry, and recordkeeping.
- Ability to handle confidential information with professionalism and discretion.
- Clear written and verbal communication skills with a customer-service mindset.
- Reliable, detail-oriented, and comfortable working in a manufacturing or operations-focused environment.
Preferred Qualifications
- Prior administrative experience in a manufacturing, industrial, or operations environment.
- Experience assisting with onboarding, employee documentation, timekeeping, or HR compliance records.
- Familiarity with office management processes, vendor coordination, and internal employee support.
- Bilingual communication skills are a plus if aligned with business needs.