Job ID: 1795551
Reference Code: AT-Administrative-Assistant
Job Summary
We are seeking a detail-oriented Administrative Assistant for a contract/temporary opportunity in San Jose, CA. This role is ideal for an organized office professional who enjoys supporting daily operations, assisting visitors, managing clerical tasks, and helping keep an office running smoothly.
As an Administrative Assistant, you will provide essential support across mail room operations, document management, front desk coverage, data entry, and general office administration. This is a great opportunity to join a professional, team-focused environment that values clear communication, dependable support, inclusivity, and positive collaboration. The role offers steady day-to-day responsibilities, supportive supervision, and the opportunity to contribute directly to efficient office operations.
Key Responsibilities
- Process incoming and outgoing mail and ensure timely, accurate distribution.
- Scan, organize, and maintain documents for electronic storage and records management.
- Support front desk operations by greeting visitors, answering phones, and directing inquiries professionally.
- Maintain an organized lobby area and assist with inventory and office supply tracking.
- Perform clerical duties including data entry, word processing, filing, and general administrative support.
Compensation and Benefits
- Salary Range: $45,700.00 to $52,000.00 per year.
- Job Type: Contract/Temporary.
- Location: San Jose, CA.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Support daily office operations, including mail processing, scanning, reception, and clerical administration.
- Maintain accurate electronic and physical records through organized document handling and data entry.
- Provide professional customer service to visitors, callers, and internal team members.
- Assist with front desk coverage, office supply coordination, and general administrative tasks.
- High School diploma or GED equivalent required.
- 2+ years of office clerical experience, preferably in a role involving public contact.
- Proficiency with Microsoft Office, including Word, Excel, and Outlook.
- Strong communication, customer service, and organizational skills.
- Ability to manage multiple tasks, prioritize work, and meet deadlines with accuracy.
- Professional, dependable, and team-oriented approach to daily responsibilities.
- Valid California Driver's License may be required depending on role needs.
Preferred Qualifications
- Previous experience supporting a mail room, reception desk, records management function, or similar office operations environment.
- Experience working in a public-facing administrative or customer service setting.