Job ID: 1788318
Reference Code: JC-Administrative-Assistant
Job Summary
We are seeking a polished, professional, and highly organized Administrative Assistant to support front desk operations and daily office administration for a busy San Francisco office in the residential and commercial construction industry. This contract opportunity is ideal for someone who enjoys being the first point of contact, creating a welcoming environment, and keeping office operations running smoothly.
This role offers a stable Monday through Friday schedule, a convenient San Francisco location near public transportation, and the opportunity to work in a collaborative, professional office environment. The Administrative Assistant will play an important role in supporting clients, vendors, employees, and leadership while contributing to a positive, service-oriented workplace culture. Candidates who are detail-oriented, proactive, and comfortable managing multiple priorities will thrive in this fast-paced setting.
Key Responsibilities
- Greet visitors, clients, vendors, and employees in a friendly, professional manner while managing sign-in procedures and office security protocols.
- Answer and route calls through a multi-line phone system, transfer calls as needed, and take accurate messages promptly.
- Maintain a clean and organized reception area, conference rooms, kitchen spaces, and shared office areas.
- Coordinate calendars, meetings, conference room reservations, catering, lunch orders, and meeting logistics.
- Handle clerical and administrative tasks including filing, scanning, document preparation, data entry, digital archiving, mail distribution, and package handling.
- Support office operations by ordering supplies, assisting with travel coordination, processing expense reports, supporting onboarding logistics, and routing documents through DocuSign.
Compensation and Benefits
- Pay rate: $30.00 to $32.00 per hour.
- Job type: Contract/Temporary.
- Schedule: Stable Monday through Friday schedule.
- Location: San Francisco, CA, near public transportation.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Required Qualifications and Skills
- Manage front desk reception, visitor coordination, phone coverage, and office hospitality.
- Provide administrative support including scheduling, document management, filing, scanning, and data entry.
- Coordinate meetings, conference rooms, catering, travel arrangements, expense reports, and onboarding logistics.
- Prepare, route, and track contracts and important documents using DocuSign.
- High School Diploma or equivalent required.
- 3 to 5 years of experience in a receptionist, front desk, customer service, or administrative support role.
- Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
- Experience using DocuSign.
- Familiarity with Zoom, Microsoft Teams, Google Meet, or similar virtual meeting platforms.
- Strong verbal and written communication skills with a friendly, customer-service focused approach.
- Excellent organization, time management, and attention to detail.
- Ability to manage competing priorities while maintaining professionalism and accuracy.
- Professional discretion and the ability to handle confidential information.
- Positive, self-motivated attitude with a willingness to assist where needed.
Preferred Qualifications
- Associate's Degree or Bachelor's Degree preferred.
- Experience with Procore is a plus.
- Prior experience supporting an office in the construction, real estate, architecture, engineering, or professional services industry is helpful.