Position Summary
We are seeking a reliable and detail oriented Administrative Assistant to provide day to day administrative support and help ensure smooth office operations. The ideal candidate is highly organized, enjoys supporting a team, and can manage multiple priorities in a fast paced professional environment.

Key Responsibilities
• Provide general administrative and clerical support to management and staff
• Answer and direct phone calls, emails, and other communications in a professional manner
• Schedule meetings, manage calendars, and coordinate appointments
• Prepare, proofread, and format correspondence, reports, and other documents
• Maintain organized electronic and physical filing systems
• Order and track office supplies; coordinate with vendors as needed
• Assist with data entry, timekeeping, billing, or invoicing as required
• Make travel arrangements and assist with meeting logistics
• Support special projects and perform additional administrative tasks as assigned

Qualifications & Skills
• 2+ years of administrative or office support experience preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• High level of professionalism and discretion
• Strong attention to detail and accuracy
• Ability to multitask, prioritize, and meet deadlines
• Comfortable working independently and as part of a team

Preferred Qualifications
• Experience in a professional services environment (legal, healthcare, corporate, or government)
• Familiarity with document management or scheduling software
• Basic bookkeeping, billing, or CRM experience

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.