A landscape company in North San Diego is seeking an Administrative and Accounting Assistant to support their Controller in managing the day-to-day office operations of the company.
M-F 7:30-4
$25-$28/hr DOE

JOB DESCRIPTION
Manage calendars, scheduling, and correspondence for the Controller and administrative department.
Maintain organized digital and physical filing systems for contracts, vendor agreements, permits, and financial records.
Answer and direct incoming calls and emails related to billing, vendor inquiries, and administrative matters.
Order and manage office supplies and coordinate with vendors for routine administrative needs.
Greet visitors, answer phone calls, manage emails, and handle daily correspondence.
Support onboarding of new employees with administrative paperwork and HR file

Assist the Controller with accounts payable and accounts receivable processing, including coding and entering invoices, and tracking outstanding payments.
Reconcile vendor statements and follow up on discrepancies in a timely manner.
Track and process employee expense reports and credit card reconciliations.

Support compliance functions including certificate of insurance collection, subcontractor agreements, and lien waiver processing.
Assist with business licensing renewals, permit applications, and other regulatory filings as needed.

Qualifications:
2+ years of administrative or office support experience, preferably in construction, landscaping, or a trade-based business.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook); comfort working with spreadsheets and basic formulas.
Experience with Quickbooks (required)

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.