A local client is looking to hire a dependable and detail-oriented Administrative Assistant to provide comprehensive clerical and administrative support to a department or work unit. This role involves handling confidential information, supporting daily office operations, and serving as a key point of contact for internal staff and the public. The ideal candidate is organized, professional, and comfortable managing multiple priorities in a fast-paced office environment.
Key Responsibilities
-Serve as primary or secondary administrative support to a department, performing a wide range of confidential clerical and administrative duties
-Screen and route incoming phone calls, greet visitors, and respond to inquiries from the public and staff
-Prepare, format, and proofread correspondence and documents including letters, reports, contracts, proposals, presentations, charts, and technical materials
-Conduct research and compile data for reports, presentations, and other materials
-Create, maintain, and monitor departmental files, logs, and records, including timekeeping, payroll, and other confidential employee documentation
-Manage appointment schedules and calendars for department staff
-Independently respond to routine correspondence and information requests
-Assist with the preparation of policies, procedures, manuals, budgets, forms, and other written documents
-Order office supplies, equipment, and services; assist with accounts payable/receivable and support departmental budget administration
-Take meeting minutes, track action items, follow up on deadlines, and monitor task completion
-May provide functional supervision to clerical or administrative staff
-Coordinate small projects under the direction of a supervisor
-Perform routine clerical tasks such as filing and mail distribution
- Complete other related duties as assigned

Minimum Qualifications
Education/Training:
- High school diploma or equivalent
- Coursework or training in modern office practices and computer software programs preferred
Experience:
-Minimum of two (2) years of responsible office support or clerical experience


Required Skills & Abilities
-Strong organizational and time-management skills
-Excellent written and verbal communication skills
-Proficiency with standard office software (e.g., Microsoft Word, Excel, Outlook)
-Ability to handle sensitive and confidential information with discretion
-Attention to detail and ability to proofread for accuracy and formatting
-Ability to work independently and collaboratively

Be sure and apply today!


Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.