We are seeking an experienced Administrative Assistant to support daily office operations and provide high-level administrative support to our team. This is not an entry-level position. We are looking for someone who has previously worked in an office environment, understands how offices operate, and can step in with minimal training.
This role is best suited for a professional who has already handled front-office responsibilities, supported teams, managed software systems, and understands the expectations of a fast-paced business setting.

What You Will Be Responsible For

Managing day-to-day administrative and office operations
Serving as a professional point of contact for clients, vendors, and internal staff
Handling multi-line phones, email communication, and scheduling
Maintaining accurate digital and physical records
Preparing and formatting documents, reports, and correspondence
Supporting managers or departments with administrative tasks and follow-through
Coordinating office needs such as supplies, mail, and vendor communication
Working confidently within office software and internal systems to keep operations running smoothly


Required Experience & Qualifications
This role requires prior experience. Please do not apply if you do not meet the below criteria.

2+ years of recent, hands-on administrative or office support experience
Proven experience working in a professional office environment
Strong working knowledge of office software (Microsoft Outlook, Word, Excel required)
Experience using internal systems, databases, or office platforms (CRM, scheduling tools, document management systems, etc.)
Ability to manage multiple tasks independently without constant direction
Strong written and verbal communication skills
High level of organization, attention to detail, and professionalism


What We Are NOT Looking For

Entry-level candidates
Candidates without prior office or administrative experience
Individuals who are still learning basic office workflows
Candidates who have not previously used office software in a professional setting


Preferred Experience

Experience supporting a busy office or multi-department environment
Exposure to accounting, billing, or operations support
Experience handling confidential or sensitive information
Comfort working in fast-paced, deadline-driven environments

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.