Administrative Assistant
Position Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations. This role is responsible for providing administrative and clerical support to ensure efficient workflow, strong communication, and a well-organized office environment. The ideal candidate is proactive, dependable, and able to manage multiple priorities in a fast-paced setting.

Key Responsibilities
Provide general administrative support including data entry, filing, and document management
Answer and direct incoming calls, emails, and inquiries professionally
Schedule meetings, appointments, and maintain calendars
Prepare reports, correspondence, and presentations as needed
Maintain office supplies inventory and coordinate orders
Assist with mail distribution, shipping, and receiving
Support onboarding tasks, recordkeeping, and internal documentation
Coordinate with internal departments to ensure smooth daily operations
Handle confidential information with discretion

Qualifications
2+ years of administrative or office support experience preferred
Proficiency in Microsoft Office (Word, Excel, Outlook)
Strong organizational and multitasking skills
Excellent written and verbal communication skills
High attention to detail and accuracy
Ability to work independently and collaboratively
Professional demeanor with strong customer service skills
Skills & Competencies
Time management and ability to prioritize tasks effectively
Problem-solving and critical thinking
Adaptability in a fast-paced environment
Strong interpersonal and teamwork skills
Ability to learn new systems and processes quickly

Work Environment
Professional office setting
Team-oriented and collaborative culture
Full-time schedule with consistent hours

What We’re Looking For
A dependable professional who takes initiative
Someone who thrives in a support-driven role
Strong attention to detail and follow-through
A team player who can wear multiple hats

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.