Overview:
We are seeking a highly organized, proactive, and professional Executive Administrative Assistant to support a busy Managing Partner. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs, and can seamlessly handle both business and personal responsibilities. You will serve as a trusted right hand, ensuring daily operations run smoothly and efficiently.

Key Responsibilities:
Executive & Administrative Support
Manage and coordinate a high-volume calendar, including scheduling meetings and sending invites
Field incoming calls, emails, and correspondence; respond on behalf of the executive when appropriate
Assist with travel planning, including last-minute changes or rerouting when necessary
Communicate professionally with clients, partners, and stakeholders

Operational & Financial Tasks:
Prepare and send invoices for clients and/or tenants
Collect K-1s for various investments
Track and confirm hotel bookings and payments
Remit property tax payments (annual, quarterly, or bi-annual)
Download, file, and process property insurance payments
Compile and transmit monthly property statements

Office & Personal Assistance:
Coordinate errands such as dry cleaning drop-off/pick-up and lunch orders
Maintain organization of office spaces (e.g., kitchen tidiness, handling office waste)
Manage returns and purchases
Renew memberships (e.g., medical associations)
Collect and coordinate orders for staff or affiliated groups

Qualifications:
Previous experience supporting a senior executive or managing partner preferred
Strong proficiency with Mac (Apple) systems and tools
Excellent written and verbal communication skills
High level of professionalism and discretion
Exceptional organizational and multitasking abilities
Self-starter with strong problem-solving skills
Comfortable handling both personal and professional tasks

Additional Requirements:
Flexibility for occasional after-hours support (e.g., travel disruptions or urgent needs)
Reliable, responsive, and detail-oriented

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.