Executive Administrative Assistant (C-Suite Support)

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide direct support to the CEO, President, Vice President, and CFO. This role is ideal for a proactive professional who thrives in a fast-paced environment and can manage multiple priorities with precision.

Key Responsibilities
Provide high-level administrative support to executive leadership
Prepare new business and renewal proposals, benefit comparisons, and reports
Manage compliance testing processes and maintain historical databases
Coordinate and distribute plan participant notifications and required notices
Assist in Board of Trustees meetings, including preparation of electronic files
Maintain client websites and develop quarterly e-newsletters
Handle correspondence and support various administrative projects
Top Qualifications (Must-Have)
3–5 years of executive-level administrative support experience
Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
Strong attention to detail with the ability to produce error-free documents
Excellent written and verbal communication skills
Proven ability to multitask and meet strict deadlines in a fast-paced environment
Experience with database management and document tracking systems
Preferred Skills
Familiarity with Adobe Acrobat Pro, WordPress, Constant Contact, Box/Dropbox
Strong organizational, analytical, and problem-solving abilities
Why Join Us
Work closely with executive leadership
Be part of a collaborative and professional environment
Opportunity to contribute to impactful business operations

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.