We are seeking a reliable Administrative Assistant to provide support to management and community teams. This role supports daily office operations and requires strong organization, attention to detail, and confidentiality.

Key Responsibilities:
-Greet, direct, and assist visitors in the third-floor clubhouse reception area
-Manage incoming and internal mail distribution
-Perform administrative and clerical duties including document preparation, data updates, research, and project support
-Assist with office and multimedia equipment including printers, phones, computers, laptops, and projectors
-Apply, track, and order postage while assisting with cost controls
-Coordinate office equipment maintenance and service calls as needed
-Open and close the reception area and ensure files, keys, and equipment are secured
-Order, receive, and inventory office and kitchen supplies on a regular basis
-Maintain organized and safe office supply and kitchen areas
-Support Board of Directors and committee meetings, including notices, document preparation, packet formatting, and meeting setup
-Assist with special projects as assigned by management
-Participate in periodic safety inspections and safety committee activities

Work Environment:

-Office-based role with frequent interruptions
-Requires strong organization, prioritization, and attention to detail
-Regular interaction with residents, including seniors, requiring patience and professionalism
-Prolonged periods of sitting and computer use
-Occasional overtime may be required to meet deadlines

Qualifications:

-Previous experience as an administrative assistant or in an office environment
-Strong administrative and organizational skills
-Proficiency with Microsoft 365, including Word, Excel, and Outlook
-Effective written and verbal communication skills
-Ability to handle confidential information with discretion
-Education or training demonstrating the ability to perform the role

Apply today to be considered for this Administrative Assistant opportunity.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.