Administrative Assistant
Job Description

Position Summary:
The Administrative Assistant provides high-level administrative support to ensure efficient day-to-day operations. This role is responsible for handling a wide range of clerical tasks, supporting staff and management, maintaining organized workflows, and ensuring a professional and welcoming environment.

Key Responsibilities:

Provide administrative support to management and staff, including scheduling meetings, preparing documents, and handling correspondence.

Answer and route phone calls, greet visitors, and maintain a professional front-office environment.

Manage calendars, schedule appointments, and coordinate meetings and conference calls.

Prepare, edit, and distribute reports, memos, letters, and other documents.

Maintain organized filing systems (electronic and paper).

Assist with HR tasks such as onboarding new employees, maintaining personnel records, and preparing paperwork (if applicable).

Support office operations, including ordering supplies, managing inventory, and coordinating facility requests.

Process expense reports, invoices, and basic bookkeeping or data-entry tasks as needed.

Assist in planning company events, trainings, and meetings.

Handle confidential information with professionalism and discretion.

Qualifications:

High school diploma required; associate’s degree or certification in office administration preferred.

1–3 years of experience in an administrative or office support role.

Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace.

Excellent written and verbal communication skills.

Strong organizational skills and the ability to multitask and prioritize.

Attention to detail and problem-solving abilities.

Ability to work independently and as part of a team.

Preferred Skills:

Experience with HRIS, payroll systems, or CRM tools.

Basic bookkeeping or accounting knowledge.

Bilingual spanish

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.