Administrative Assistant - Manufacturing
Ontario, CA • $22.00 per hour • Full-time • Onsite

About the role
A growing manufacturing company in Ontario is hiring an Administrative Assistant to support production, operations, and front office functions. This role keeps schedules tight, documents accurate, and communication flowing between the shop floor and the office.

Schedule
Monday to Friday, 8:00 a.m. to 5:00 p.m. Overtime as needed.

What you will do

Front office support: phones, visitor check-in, mail, supplies, and meeting coordination.

Create and maintain documents: work orders, packing slips, BOLs, POs, quotes, and job folders.

Update spreadsheets and databases for production, inventory, and shipping.

Enter transactions in ERP or accounting systems and file documents accurately.

Calendar and travel coordination for managers.

Support AP and AR with invoice matching, coding, and basic reconciliations.

Capture meeting notes and distribute action items.

Assist HR with onboarding packets, badges, trainings, and safety logs.

Partner with Production, Quality, and Shipping to keep information current and jobs on schedule.

What you bring

1 to 3 years of administrative experience. Manufacturing or distribution office experience is a plus.

Strong Microsoft Office skills, especially Excel and Outlook.

Experience with ERP or accounting software is helpful.

Accurate data entry, document control, and file management.

Clear communication, strong follow-through, and a sense of urgency.

Ability to juggle priorities, meet deadlines, and support multiple stakeholders.

High attention to detail and commitment to safety and confidentiality.

Pay and perks

$22.00 per hour

Weekly pay

Potential temp-to-hire based on performance and business need

Company-provided training and day-one support

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.