We are a dynamic and fast-paced organization committed to excellence in client service and operational efficiency. Our team values collaboration, integrity, and proactive problem-solving. As we continue to grow, we’re seeking a highly organized and resourceful Administrative Assistant to support our leadership team and daily operations.

Position Overview: The Administrative Assistant will play a key role in ensuring smooth office operations by managing schedules, coordinating meetings, handling correspondence, and maintaining records. This position requires exceptional attention to detail, strong communication skills, and the ability to juggle multiple priorities with professionalism and discretion.

Key Responsibilities:

Manage calendars, schedule meetings, and coordinate travel arrangements

Prepare and edit documents, reports, and presentations

Handle incoming calls, emails, and correspondence with professionalism

Maintain filing systems (digital and physical) and ensure document compliance

Assist with expense reports, invoicing, and basic bookkeeping tasks

Support HR and operations with onboarding, scheduling, and internal communications

Order office supplies and coordinate vendor services

Help organize company events, meetings, and team activities

Maintain confidentiality and uphold company standards in all interactions

Qualifications:

Minimum 3 years of administrative experience in a professional office setting

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace

Strong written and verbal communication skills

Excellent organizational and time-management abilities

Ability to work independently and as part of a team

High school diploma or equivalent required; associate or bachelor’s degree preferred

Preferred Experience:

Familiarity with QuickBooks or other accounting software

Experience supporting executives or project teams

Knowledge of HR processes or document compliance

Benefits:

Competitive salary based on experience

Health, dental, and vision insurance

Paid time off and holidays

401(k) with employer match

Professional development opportunities

Supportive and inclusive work environment

How to Apply: Please submit your resume-LOCAL CANDIDATES ONLY

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.