Job Description: Administrative Support Specialist
Responsibilities:

Utilize computer software for diverse administrative tasks including word processing, data entry, and database management.

Answer incoming calls, respond to inquiries, take detailed messages, or direct callers to appropriate personnel.

Maintain and update records by entering, organizing, and retrieving data in both electronic and paper filing systems.

Set up and manage filing systems, ensuring accuracy and confidentiality of documents such as attendance logs and correspondence.

Operate and maintain standard office equipment (fax machines, copiers, phone systems), coordinating service or repairs as needed.

Welcome and assist visitors and callers, directing them to the appropriate departments or individuals based on their needs.

Manage calendars and schedule meetings, appointments, and events for staff or executives.

Prepare and complete forms in accordance with company policies and procedures.

Handle document reproduction tasks including copying and assembling printed materials.

Qualifications & Skills:

Excellent Written Communication: Ability to compose clear, professional documentation and correspondence tailored to diverse audiences.

Active Listening: Strong interpersonal skills, with the ability to fully understand and address client and colleague needs.

Reading Comprehension: Skilled in interpreting work-related documents and internal communications.

Verbal Communication: Confident and articulate in conveying information to individuals or groups.

Time Management: Capable of independently prioritizing tasks and managing time effectively in a dynamic environment.

Customer Service Orientation: Committed to delivering high-quality service and fostering positive client relationships.

Administrative Expertise: Well-versed in clerical functions, office procedures, and form design.

Technical Proficiency: Competent with Microsoft Office Suite, including Word, Excel, and Outlook, and general office technology.



Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.