Job Summary:
The Administrative Assistant provides essential administrative and clerical support to ensure efficient office operations. This role involves managing office tasks, supporting scheduling, handling communications, and maintaining accurate records. The ideal candidate is highly organized, proactive, and possesses strong communication and interpersonal skills.

Key Responsibilities:
Office Management: Maintain office supplies, handle mail, and ensure a tidy work environment.

Clerical Support: Draft, edit, and organize documents; manage filing systems; assist with basic financial documentation.

Scheduling & Coordination: Manage calendars, schedule appointments, coordinate meetings, and arrange travel.

Communication: Professionally answer calls, respond to emails, and act as a primary contact for stakeholders.

Data Entry: Accurately enter and maintain data and confidential records.

Project Assistance: Provide support for various projects as needed.

Qualifications:
Education: High school diploma; Associate's or Bachelor's degree preferred.

Experience: 2+ years in an administrative role.

Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with other relevant software [e.g., Google Workspace, Zoom].

Soft Skills: Excellent written and verbal communication, strong organization, attention to detail, proactive work ethic, and ability to work independently and as part of a team.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.