As an Administrative Assistant your responsibilities will include:

• Answer multi-line phone system while fielding/transferring calls
• Accounts Receivable: positing payments
• Greet visitors and customers with a pleasant, welcoming attitude
• Posting, sorting, opening, and delivering mail
• Index Accounts Payable invoices
• Enter Accounts Payable purchase orders for payment
• Index Accounts Payable checks with vendor invoices
• Organize and maintain our Accounts Payable filing system
• Order office supplies
• Organize and maintain a neat and orderly reception area for employees
• Provide clients with outstanding customer service
• Assist with Accounts Receivable duties, send invoice copies to customer upon request
• Contacting customers for payment
• Assisting with other administrative duties as necessary

Skills Required:
• Must have strong communication, high attention to detail, and problem-solving skills
• Must be Microsoft Windows, Excel, Word, and spreadsheet proficient
• Experience with multi-line phone units
• Ability to follow directions and take notes
• Solid job tenure and work ethic
• Strong attention to detail and follow through
• Must be capable of working independently and as part of the team


Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.