We are seeking a proactive and detail-oriented Executive Administrative Assistant to join a collaborative, fast-paced team supporting senior leadership. This temp-to-perm role offers the opportunity to transition into a permanent position and make a meaningful impact by providing high-level administrative and operational support to our C-suite executives.

Key Responsibilities

Executive & Administrative Support
- Manage complex calendars, schedule meetings, and coordinate travel for CHRO, CEO, and other senior leaders.
- Prepare and process expense reports, purchase orders, and vendor contracts.
- Draft, edit, and format emails, memos, presentations, and internal communications.
- Handle confidential information with professionalism and discretion.
- Review, route, and organize important documents for timely processing and distribution.
- Assist in preparing reports and presentations for senior management.
- Collaborate with fellow administrative professionals to support department needs.

Office & Facilities Coordination
- Monitor and replenish office and kitchen supplies.
- Troubleshoot equipment issues and coordinate workspace maintenance.
- Report facility concerns (e.g., temperature, ergonomics).
- Support logistics for employee transitions, including equipment returns.

Department Operations Support
- Process invoices and track payments.
- Manage onboarding items such as welcome gifts, nametags, and business cards.
- Provide DocuSign, notary, and mailroom assistance (FedEx, USPS, internal mail).
- Assist with printing and document preparation.

Employee Experience Services
- Respond to inquiries regarding payroll, policies, benefits, and IDs.
- Support conference room scheduling and App Space troubleshooting.
- Coordinate shipment of supplies to remote staff and support internal logistics.

Qualifications
- Bachelor’s degree required; a degree in Human Services or a related field is a plus.
- 5+ years of administrative or office coordination experience, preferably supporting C-level executives in a non-profit or healthcare setting.
- Strong document management and routing skills with a keen eye for detail.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with SAP, Concur, SharePoint, and DocuSign is a plus.
- Exceptional multitasking, prioritization, and time management abilities.
- High level of professionalism, discretion, and confidentiality.
- Team-oriented, proactive, and eager to take initiative.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.