Job Summary

A professional business services organization in Aliso Viejo, CA is seeking an Admin Assistant/Receptionist for a temp-to-hire opportunity. This hands-on front-office role is ideal for a reliable, polished, and detail-oriented administrative professional who enjoys being the first point of contact for clients, visitors, and internal team members.

This position offers the opportunity to take real ownership of the front desk while supporting important administrative, loan processing, and investment closing activities. The right candidate will thrive in a supportive, team-focused environment where professionalism, consistency, accuracy, and a positive attitude are highly valued. This is a great opportunity for someone looking to build long-term stability, contribute to daily office success, and grow within a professional office setting.

Key Responsibilities

- Answer incoming phone calls promptly and professionally while creating a positive client experience.
- Greet visitors and manage day-to-day front-office reception duties.
- Perform accurate data entry, filing, document organization, and general administrative support.
- Prepare and send borrower loan packages and investment closing packages.
- Order insurance, credit, integrity, and title reports as needed.
- Assist with senior lien checks, insurance follow-up, collection notices, and distribution notices.

Compensation and Benefits

- Compensation: $41,600 to $52,000 per year.
- Job type: Temp-to-hire.

Required Qualifications and Skills

- Manage front desk reception, incoming calls, visitor greeting, and client-facing communication.
- Support administrative workflows including data entry, filing, document preparation, and office organization.
- Assist with loan and investment processing documentation, report ordering, notices, and follow-up tasks.

- 1 to 2 years of relevant administrative, clerical, reception, or office support experience preferred.
- High school diploma or equivalent required.
- Proficient with Microsoft Word and Excel.
- Computer literate with the ability to learn office systems and processes.
- Strong verbal and written communication skills.
- Reliable and punctual, with consistent and dependable attendance.
- Detail-oriented with strong organizational and follow-up skills.
- Positive, trustworthy, energetic, self-motivated, and able to take ownership of daily responsibilities.
- Able to work independently and collaboratively in a team-based environment.
- Flexible and adaptable when supporting changing priorities across departments.

Preferred Qualifications

- Experience in the mortgage industry preferred.
- Hard money or private lending experience strongly preferred.
- 1 or more years of customer service experience preferred.
- Bilingual skills are a plus.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.