Job Summary

A growing manufacturing organization in Arcadia, CA is seeking an Administrative & Accounting Coordinator for a temp-to-hire opportunity. This role is ideal for a detail-oriented professional who enjoys supporting both accounting operations and day-to-day office administration in a small team environment.

The Administrative & Accounting Coordinator will report directly to the CFO and play an important role in accounts payable, payroll support, general ledger posting, customer payment follow-up, front desk support, and administrative coordination. This is a strong opportunity for someone who values variety, supportive leadership, hands-on training, and the chance to build long-term stability with a collaborative team.

Key Responsibilities

- Process Accounts Payable transactions, maintain accurate accounting records, and assist with general ledger posting.
- Support payroll processing, bank deposits, year-end filing, and other accounting administration tasks.
- Monitor sales activity, identify discrepancies, and follow up on customer Accounts Receivable balances.
- Serve as the first point of contact at the front desk, provide light phone support, and prepare professional correspondence.
- Manage office supply inventory, assist with vendor coordination, and support administrative projects, company events, and operational needs.
- Act as a backup for order release processing and customer payment transactions, including credit card payments.

Compensation and Benefits

- Pay: $22.00 to $25.00 per hour.
- Job Type: Temp-to-Hire.
- Schedule: Monday through Friday, 8:00 AM to 4:00 PM, with a 30-minute lunch.
- Overtime: Occasional, as needed.
- Location: Arcadia, CA.

Required Qualifications and Skills

- Process Accounts Payable transactions and support daily accounting operations.
- Assist with payroll processing, general ledger posting, bank deposits, and year-end administrative tasks.
- Support front desk coverage, customer communication, office administration, and documentation.
- Follow up on Accounts Receivable balances, sales discrepancies, and customer payment activity.

- 3-5 years of administrative, accounting, bookkeeping, or office support experience preferred.
- Experience with Accounts Payable and general accounting functions.
- Proficiency in Microsoft Word and Microsoft Excel.
- Strong attention to detail, accuracy, and organizational skills.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with professionalism.
- Self-motivated, dependable, and able to manage multiple priorities in a small team setting.

Preferred Qualifications

- Experience working with ERP systems.
- Prior experience in a manufacturing, distribution, or similar operational environment.
- Experience supporting payroll, customer payments, order processing, or year-end filing activities.
- Comfort working directly with senior finance leadership and supporting special projects as needed.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.