Job Title: Accounts Receivable Specialist – Financial Assistant
Location :Santa Barbara
Job Type: Full-Time
Pay: $25.00 – $30.00 per hour (Depending on Experience)

Overview:
We are seeking a detail-oriented Accounts Receivable Specialist to take the lead in managing client payments and financial reporting. This role will primarily focus on accounts receivable, ensuring accurate billing, timely collections, and proper reconciliation of client accounts. Additional responsibilities include support with accounts payable and payroll-related tasks. The ideal candidate is highly organized, proficient in QuickBooks Online (QBO) and Excel, and comfortable handling sensitive financial information in a deadline-driven environment.

Preferred and Must have Intermediate - Expert Excel skills
Preferred Proficiency with QuickBooks Online

Key Responsibilities:

Accounts Receivable (Primary Focus)

Record and apply client payments accurately

Prepare, review, and distribute client cost reports for mediations, settlements, and case closures

Generate and send invoices, ensuring accuracy and compliance with client agreements

Monitor accounts for timely payment, follow up with clients regarding outstanding balances

Work closely with the bookkeeper to reconcile credit card charges and allocate expenses

Accounts Payable (Support Role)

Process overhead and client-related invoices

Maintain organized digital records of client costs and expenses

Communicate with vendors regarding payments and discrepancies

Payroll & Benefits Support

Manage 401(k) contributions through online systems

Reconcile payroll entries and input data into QBO

Qualifications:

2+ years of experience in accounting or finance, with strong focus on accounts receivable

Proficiency with QuickBooks Online (QBO) and Microsoft Excel

Familiarity with legal billing systems (Timeslips, Clio) a plus

Excellent attention to detail and strong organizational skills

Ability to manage deadlines and prioritize effectively in a fast-paced environment

Professional communication skills and ability to maintain confidentiality

Benefits:

Competitive pay ($25–$30/hr DOE)

100% employer-paid health, dental, and vision insurance

401(k) with employer contributions and matching opportunities

Paid holidays and generous PTO

Supportive, professional office environment

Hybrid work potential following training

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.