The Accounts Receivable Specialist is responsible for managing the company’s incoming payments, ensuring accurate invoicing, and maintaining financial records. This role involves monitoring accounts, resolving discrepancies, and collaborating with internal teams to ensure timely collections and accurate reporting. The ideal candidate will have strong attention to detail, excellent communication skills, and a solid understanding of accounting principles.

Key Responsibilities:

Invoicing and Payment Processing:
Generate and distribute invoices to clients in a timely and accurate manner.
Record and reconcile incoming payments, including checks, ACH, and credit card transactions.
Ensure compliance with company policies and procedures for billing
and collections.

Account Monitoring and Collections:
Monitor customer accounts to ensure timely payments and reduce overdue balances.
Conduct follow-ups on past-due accounts via phone, email, or written correspondence.
Work with clients to resolve payment discrepancies and negotiate payment plans when necessary.

Reconciliation and Reporting:
Reconcile accounts receivable balances with the general ledger.
Prepare and analyze aging reports to track outstanding invoices and collection efforts.
Assist in month-end and year-end closing processes by providing accurate AR data.

Process Improvement:
Identify opportunities to streamline AR processes and improve
efficiency.
Assist in implementing new tools or systems to enhance billing and collections workflows.
Stay updated on industry best practices and compliance requirements.

Compliance and Documentation:
Maintain accurate and organized records of all AR transactions and communications.
Ensure compliance with company policies, tax regulations, and audit requirements.

Qualifications:

Education:
Associate’s degree or equivalent work experience will be considered.
Experience:

3 or more years of experience in accounts receivable, billing, or collections.
Familiarity with accounting software (e.g., QuickBooks, SAP, Oracle) and ERP systems.

Skills:
Strong understanding of accounting principles and AR processes.
Excellent attention to detail and organizational skills.
Strong written and verbal communication skills.
Ability to prioritize tasks and
meet deadlines in a fast-paced environment.
Proficiency in Microsoft Office Suite, particularly Excel.

Preferred Skills:
Experience with cash applications and reconciliations.
Knowledge of tax regulations and compliance standards.
Familiarity with financial reporting and analysis.

Work Environment:
Standard office environment with occasional remote work opportunities, depending on company policy.
May require occasional overtime during month-end or year-end closing periods.

Salary and Benefits:
Competitive salary based on experience and qualifications.
Comprehensive benefits package, including health insurance, retirement plans, and paid time off.

Opportunities for professional development and career growth.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.