The Accounts Receivable Specialist is critical in managing customer accounts, ensuring timely collection of payments, and maintaining strong relationships with clients, subcontractors, and vendors. The ideal candidate will have experience with construction billing cycles, progress billing, and retention management.

Billing and Invoicing
•Prepare and process accurate invoices for construction projects, including progress billing and milestone payments
•Review and verify contract terms, change orders, and project documentation before invoicing
•Coordinate with project managers and field staff to ensure billing accuracy and completeness
•Manage retention billing and release of retained amounts upon project completion

Collections and Account Management
•Monitor customer accounts and aging reports to identify overdue payments
•Conduct collection calls and send payment reminders to customers in a professional manner
•Negotiate payment plans and resolve billing disputes with clients
•Maintain detailed records of all collection activities and customer communications
•Collaborate with project managers to resolve any project-related payment issues

Financial Record Keeping
•Reconcile accounts receivable ledger to ensure accuracy
•Prepare monthly aging reports and collection summaries for management
•Maintain organized filing system for contracts, invoices, and payment documentation
•Assist with month-end and year-end closing procedures

Customer Relations
•Serve as primary contact for customer billing inquiries and payment questions
•Work with customers to resolve discrepancies and payment issues promptly
•Maintain professional relationships with general contractors, property owners, and other clients
•Provide excellent customer service while ensuring company policies are followed


Compliance and Documentation
•Ensure compliance with lien laws and filing requirements
•Maintain proper documentation for warranty and retention releases
•Assist with preparation of sworn statements and lien waivers
•Support audit processes by providing necessary documentation and explanations

Education and Experience
•High school diploma or equivalent required; Associate's degree in Accounting, Finance, or related field preferred
•3+ years of accounts receivable experience, preferably in construction or related industry
•Experience with construction billing processes and industry terminology preferred
•Knowledge of construction progress billing and retention tracking
•Ability to interpret billing-related contract terms, including payment schedules and change orders

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.