Job ID: 1795957
Reference Code: JO-Accounts-Payables Specialist
Job Summary
We are seeking an experienced Accounts Payables Specialist for a direct hire opportunity in Irvine, CA, supporting a construction environment with residential and commercial project activity. This role is ideal for a detail-oriented AP professional who enjoys high-volume invoice processing, project cost tracking, subcontractor compliance, and accurate job-cost coding.
The Accounts Payables Specialist will work closely with Project Managers, vendors, subcontractors, and internal accounting teams to ensure project-related costs are processed accurately and on time. This is a strong opportunity for someone who values a stable, team-focused work environment with supportive leadership, clear processes, and the opportunity to contribute directly to project financial accuracy.
Key Responsibilities
- Process high-volume vendor invoices and ensure accurate coding to construction jobs, cost codes, materials, labor, and equipment rental categories.
- Perform 3-way matching between purchase orders, subcontracts, delivery tickets, and invoices.
- Manage subcontractor compliance documentation, including lien waivers and required payment support.
- Collaborate with Project Managers to resolve invoice discrepancies and confirm accurate job-cost allocations.
- Track project-related expenses and support timely payment processing in accordance with standard construction payment terms.
- Assist with AP reporting, vendor account reconciliation, and documentation needed for audits or project reviews.
Compensation and Benefits
- Salary range: $65,000 to $80,000 per year.
- Job type: Direct hire.
- Location: Irvine, CA.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Process and manage high-volume construction accounts payable invoices.
- Track project-related costs for materials, labor, subcontractors, and equipment rentals.
- Support subcontractor compliance, lien waiver collection, and accurate construction payment documentation.
- Partner with Project Managers to ensure proper job-cost coding and invoice accuracy.
- 3 to 5+ years of direct accounts payable experience.
- Accounts payable experience within the construction industry.
- Strong understanding of construction billing cycles, payment terms, and project cost tracking.
- Experience with 3-way matching involving purchase orders, subcontracts, delivery tickets, and invoices.
- Proficiency with construction ERP or project management software such as Sage or Timberline.
- Working knowledge of sales and use tax regulations as they relate to AP processing.
- Strong analytical skills, attention to detail, and ability to manage high-volume transaction workflows.
- Professional communication skills for working with vendors, subcontractors, Project Managers, and accounting teams.
Preferred Qualifications
- Experience supporting both residential and commercial construction projects.
- Familiarity with subcontractor documentation requirements, compliance tracking, and lien waiver processes.
- Ability to identify invoice discrepancies, research issues, and recommend timely resolutions.
- Prior experience in a fast-paced project accounting or construction accounting environment.