We are currently seeking a Temporary Accounts Payable (AP) Specialist to support our finance and administrative team during a leave of absence. The ideal candidate will be experienced with QuickBooks Enterprise, organized, and able to manage various AP and office support tasks with accuracy and professionalism.

Key Responsibilities:
• Perform data entry of vendor invoices into QuickBooks Enterprise
• Execute 3-way matching of invoices, purchase orders, and receipts
• File and maintain digital and physical AP documentation
• Prepare outgoing mail and manage USPS mailing processes
• Answer incoming calls, transfer to appropriate team members, and take clear messages
• Assist with general administrative tasks as needed
• Use Adobe PDF tools and Excel for documentation and reporting
• Maintain communication with vendors and project teams to resolve billing issues

Requirements:
Experience using QuickBooks Enterprise (non-negotiable)
• Familiarity with 3-way matching procedures
• Proficiency in Microsoft Excel, Adobe PDF, and general office software
• Comfortable with handling USPS mailings and general office filing
• Strong phone etiquette and communication skills
• Highly organized, detail-oriented, and reliable
• Previous AP or construction industry experience is a plus

Job Details:
Job Type: Temporary | Full-Time

Duration: Currently uncertain — anticipated to be 6 weeks or longer


Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.