We are seeking a detail-oriented and organized Accounts Payable Specialist to join construction company in Poway, CA!

The ideal candidate will play a crucial role in managing the company's financial transactions, ensuring accuracy and compliance with established procedures. This position requires a strong understanding of financial concepts and accounting principles, as well as proficiency in accounting software. The position provides accounting and administrative support for a construction company. The Staff Accountant/Accounts Payable will report to the Controller and perform activities related to accounts payable, some accounts receivable, contracts, bonds, insurance, liens, and other tasks as requested by the Controller for two related companies.

Duties
Process and manage accounts payable transactions, including invoice verification and payment processing. Review invoices for accuracy and completeness
Maintain accurate records of all financial transactions and ensure timely payments to vendors.
Collaborate with other departments to resolve discrepancies and improve payment processes.
Seek accounts payable invoice approval from appropriate managers
Follow up with vendors and internal employees for missing supporting documents
Timely code and record invoices in the accounting system based on projects
Reconcile credit card payments
Assist in tracking costs by projects and provide project cost status as requested
Ensure job cost reports, accounts payable aging and accounts receivable reports are accurate at all times and in balance with the general ledger
Ensures all information in the project cost system and underlying supporting records are properly classified
Monitor vendor accounts to ensure payments are up to date
Maintain vendor files and documentation
Communicate with vendors and internal departments regarding payment inquiries
Understand the nature of the project cost systems and the information processed. Bring issues to the attention of the Controller and the Project Manager(s) for assistance and further evaluation.
Enter all financial paperwork (i.e. change orders, subcontractor pay requirements, etc.) into the accounting system to ensure timely and accurate job cost information
Collaborate with key people to process monthly billings
Assist in month-end close process, including account reconciliations, and audits as directed by the Controller
Perform ad hoc projects as requested by management

Education, Experience, and Skills
Associate’s or bachelor’s degree in Accounting or related field preferred (or equivalent experience) and 2 + years of experience, preferably in the construction industry. Depending upon the project size, scope, and complexity, the years of experience may be flexible
Experience in accounts payable and credit card reconciliation
Proficient in basic accounting and Excel
Good verbal and written communication skills
Excellent attention to detail and accuracy
Strong organizational and time management skills
Ability to work independently and as part of a team
Demonstrates the ability to be a team player and function in a fast-paced, changing environment
Demonstrates proficiency using a personal computer (PC) and company communication tools, such as email, internet, and Microsoft products (e.g., Word, Excel, Office, Outlook).
Prefer functional understanding of QuickBooks, and Procore, Textura Payment
Knowledge of construction lean waivers
Management is a plu

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.