Accounts Payable Specialist

Portland, Oregon | Full-Time | Growth Opportunity

Are you looking for an accounting role where you can build your skills, take ownership of your work, and grow with an established local company?

A locally owned, mid-sized Portland company is looking for an Accounts Payable Specialist to join its accounting team. This is a great opportunity for someone who enjoys detailed work, likes figuring out discrepancies, and wants to develop broader accounting knowledge over time.

This isn't just an invoice-entry position. You'll have exposure to accounts payable, GL coding, job costing, vendor management, credit card administration, reconciliations, and accounting controls while working alongside an experienced accounting team.

What You'll Do

You'll help keep a busy AP operation accurate, organized, and moving. Your responsibilities will include:

Process a high volume of vendor and expense invoices from receipt through payment.
Review invoices for proper approvals, GL coding, documentation, and accuracy.
Match purchase orders to invoices and research discrepancies.
Enter job-costing information and ensure transactions are coded correctly.
Prepare AP batches, run payment registers, and verify totals are in balance.
Process employee expense and mileage reimbursements.
Review and reconcile company credit card activity and supporting receipts.
Monitor critical vendors to ensure invoices are recorded in the correct accounting period and paid on time.
Review vendor statements and proactively resolve missing invoices, outstanding checks, and account discrepancies.
Communicate with vendors and internal teams to research and resolve AP questions.
Maintain AP tracking tools, documentation, and supporting records.
Assist with ACH payments, check processing, incoming mail, and other accounting-team functions as needed.

You'll also serve as a key resource for the company's corporate credit card program, including opening and closing accounts, updating cardholder information, researching account issues, adjusting limits, and assisting employees with card-related questions.

What We're Looking For

We're looking for someone who is organized, accurate, curious, and dependable. You don't need to know everything on day one, but you should enjoy learning and take pride in getting the details right.

You may be a great fit if you have:

Previous accounts payable, accounting, bookkeeping, or related administrative experience.
Strong attention to detail and a natural instinct to question something when it doesn't look right.
Experience working with invoices, purchase orders, GL coding, or vendor accounts.
Strong organizational skills and the ability to manage recurring monthly deadlines.
Comfortable keyboarding and 10-key skills.
Basic to intermediate spreadsheet skills.
Strong communication and problem-solving abilities.
A positive, team-oriented approach.
The ability to handle confidential financial information with discretion.

Experience with high-volume AP, credit card reconciliation, job costing, or complex GL structures is helpful but not required for the right candidate.

Why Consider This Opportunity?

This is an opportunity to join a stable, locally owned Portland company where you can become an important part of the accounting team rather than simply processing transactions.

You'll gain exposure to multiple areas of the accounting function, develop a deeper understanding of how the business operates, and have the opportunity to grow your responsibilities and accounting career over time.

If you're detail-oriented, enjoy solving problems, and are ready for an AP role with room to learn and grow, we'd like to hear from you.

- Direct hire opportunity.
- Salary range: $55,000 to $70,000 per year.
- Location: Portland, OR.

Required Qualifications and Skills

- Process high-volume expense accounts payable invoices and purchase order invoices.
- Maintain accurate GL coding, job costing, invoice documentation, and AP control totals.
- Administer company credit card activity, statements, reimbursements, and related tracking.
- Communicate with vendors and internal stakeholders to resolve AP issues and keep payments on schedule.

- 3 to 5 years of relevant accounts payable, accounting, or finance support experience.
- Strong organizational skills with the ability to manage deadlines and prioritize a high-volume workload.
- Excellent attention to detail with a strong commitment to accuracy, consistency, and error prevention.
- Working knowledge of invoice processing, payment registers, vendor statements, reconciliations, and general ledger coding.
- Comfortable keyboarding and 10-key skills.
- Ability to use spreadsheets and tracking tools to maintain accurate AP records and reports.
- Strong communication and problem-solving skills.
- Ability to exercise discretion and maintain confidentiality.
- Positive, team-oriented attitude with a willingness to learn and support others.

Preferred Qualifications

- Prior experience in accounts payable, accounting, or administrative support.
- Familiarity with complex general ledger account structures.
- Experience with credit card administration, statement balancing, coding review, and receipt tracking.
- Experience processing employee reimbursements and mileage reimbursements.
- Exposure to purchase order matching, invoice-to-PO discrepancy research, and vendor statement review.
- Ability to work proactively, identify potential AP issues, and support a fast-paced accounting department.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.