Job ID: 1799338
Reference Code: JM-Accounts-Payable Specialist
Job Summary
We are seeking an Accounts Payable Specialist for a contract/temporary opportunity in Sacramento, CA. This role is ideal for an accounting professional with 3-5 years of accounts payable experience who enjoys accurate invoice processing, vendor communication, reconciliations, and supporting a well-organized finance team.
The Accounts Payable Specialist will play an important role in keeping payment activity timely, accurate, and compliant. This opportunity offers the chance to contribute to a professional accounting environment where attention to detail, teamwork, dependable processes, and responsive communication are valued.
Key Responsibilities
- Review, code, and enter invoices, expense reports, and credit card logs into the accounts payable system with accurate account numbers.
- Sort, file, batch, and process invoices for payment according to established payment terms and methods.
- Reconcile credit card and expense report clearing accounts through audit and review of credit card statements.
- Assist with accounts payable reconciliations and month-end closing tasks as needed.
- Manage weekly check runs, including check requests, matching checks to invoices, securing signatures, and distributing payments.
- Maintain 1099 reporting processes and respond to vendor inquiries in a timely and professional manner.
Compensation and Benefits
- Pay range: $25.00 to $30.00 per hour.
- Job type: Contract/Temporary.
- Location: Sacramento, CA.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Process invoices, expense reports, credit card logs, and payment batches accurately.
- Support accounts payable reconciliations, clearing account reviews, and month-end close tasks.
- Manage weekly check runs and maintain required documentation.
- Support 1099 reporting and vendor communication.
- 3-5 years of accounts payable, accounting, or related finance experience.
- Strong understanding of invoice coding, payment processing, account reconciliation, and AP documentation.
- Experience reviewing credit card statements, expense reports, and clearing account activity.
- Ability to accrue sales tax for out-of-state vendors when required.
- Strong attention to detail, accuracy, organization, and follow-through.
- Professional communication skills with the ability to respond to vendor inquiries appropriately.
Preferred Qualifications
- Experience with 1099 reporting and year-end vendor documentation.
- Experience supporting month-end close in an accounts payable function.
- Familiarity with accounting systems, AP software, or ERP platforms.
- Intermediate Excel skills and the ability to work with reports, reconciliations, and payment logs.