Job ID: 1797600
Reference Code: JM-Accounts-Payable Specialist
Job Summary
A growing construction-related organization in Irvine, CA is seeking an Accounts Payable Specialist for a full-time, onsite temp-to-hire opportunity. This role is ideal for an organized accounting professional who enjoys working with invoices, vendor payments, subcontractor documentation, and compliance details in a fast-paced business environment.
The Accounts Payable Specialist will support a collaborative accounting team and work closely with project management and operations. This opportunity offers stability, a positive team environment, supportive leadership, and a path to long-term growth upon hire. Candidates who take pride in accuracy, follow-through, and professional vendor communication will be well positioned for success.
Key Responsibilities
- Review, code, and process vendor invoices and subcontractor pay applications accurately and on time.
- Match purchase orders, contracts, invoices, and supporting documentation to ensure proper approval and coding.
- Maintain vendor records, W-9 forms, lien waivers, insurance certificates, and payment documentation.
- Prepare weekly check runs, reconcile accounts payable aging reports, and assist with month-end close.
- Respond to vendor inquiries, research payment issues, and support audit requests as needed.
- Collaborate with Accounting, Project Management, and Operations teams to support accurate job cost accounting.
Compensation and Benefits
- Pay: $24.00 to $27.00 per hour.
- Job Type: Full-time, temp-to-hire.
- Schedule/Work Arrangement: Onsite in Irvine, CA 92618.
- Benefits upon hire include medical, dental, and vision insurance.
- Benefits upon hire include 401(k) with company match.
- Benefits upon hire include paid time off and paid holidays.
- Growth and advancement opportunities are available upon hire.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
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https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Process accounts payable invoices, subcontractor pay applications, and vendor payment documentation.
- Support weekly check runs, AP aging reconciliations, and month-end accounting activities.
- Maintain compliance documents including W-9s, lien waivers, insurance certificates, and related records.
- Coordinate with accounting, project management, operations, vendors, and subcontractors to resolve payment issues.
- Minimum 2 years of accounts payable or related accounting experience required.
- Experience reviewing, coding, and matching invoices, purchase orders, contracts, and payment documentation.
- Proficiency with Microsoft Excel and Outlook.
- Strong data entry accuracy, organization, follow-up, and problem-solving skills.
- Ability to manage multiple deadlines in a fast-paced environment.
- Professional communication skills and the ability to handle confidential information appropriately.
Preferred Qualifications
- 3 to 5 years of accounts payable experience in a construction, subcontractor, or project-based accounting environment.
- Experience with Sage 300, Timberline, Procore, or similar accounting and project management systems.
- Familiarity with lien waivers, compliance documentation, subcontractor billing, and retention requirements.
- Job cost accounting and cost coding experience.
- Knowledge of AIA billing, progress payments, and California construction lien requirements.