Job ID: 1793671
Reference Code: AC-Accounts-Payable Specialist
Client is seeking an experience AP Specialist to assist with processes, and MUST have experience in the construction industry. The Accounts Payable Specialist is responsible for managing all aspects of vendor
payments and project-related invoicing. This position
ensures timely, accurate processing of invoices, subcontractor pay applications, credit
card reconciliations, and expense reports in accordance with company policies and
project contracts. The ideal candidate is detail-oriented, organized, and able to work in a
fast-paced construction environment with multiple active jobs and vendors.
Equal Opportunity Employer / Disabled / Protected Veterans
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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Key Responsibilities
• Review, code, and process vendor invoices and subcontractor pay applications in Sage
300 Construction & Real Estate (formerly Timberline).
• Match purchase orders, contracts, and invoices to ensure accuracy of pricing, cost
codes, and job numbers.
• Verify lien waivers, insurance certificates, and compliance documentation before
releasing payments.
• Prepare weekly check runs
• Maintain vendor records and W-9 information; assist with annual 1099 reporting.
• Reconcile AP aging reports and assist with month-end close processes.
• Respond to vendor inquiries promptly and professionally.
• Support audits and provide documentation for internal and external review.
• Collaborate with Accounting, Project Management, and Operations teams to improve
AP workflow efficiency.
Qualifications
• 2+ years of accounts payable experience; construction industry experience strongly
preferred.
• Working knowledge of Sage 300 CRE, Procore, or similar project/accounting systems.
• Familiarity with lien waivers, insurance compliance, and subcontractor billing
requirements.
• Strong attention to detail and accuracy in data entry and recordkeeping.
• Excellent communication and problem-solving skills.
• Proficient in Microsoft Excel, Outlook, and general accounting principles.
• Ability to manage deadlines and prioritize multiple projects.
• High level of professionalism and confidentiality.
Preferred Experience
• Experience with job cost accounting and cost coding.
• Knowledge of AIA billing format and progress payments.
• Exposure to California construction lien and retention laws.
Compensation & Benefits
• Competitive hourly wage or salary (DOE)
• Comprehensive health, dental, and vision insurance
• 401(k) with company match
• Paid vacation and sick leave
• Company holidays
• Supportive team environment and growth opportunities
Minimum 2 years’ experience in an accounting type role. This person will be assisting our accounting department with invoices, lien releases and compliance documents. The salary expectations for this role are $24-$27/hour.