Job ID: 1791213
Reference Code: JS3166-Accounts-Payable Specialist
Job Summary
We are seeking an Accounts Payable Specialist for a temp-to-hire opportunity in Sun City, CA. This role is ideal for a detail-oriented accounting professional with 1 to 2 years of accounts payable or general accounting experience who enjoys working in a fast-paced, deadline-driven office environment.
The Accounts Payable Specialist will support vendor invoice processing, disbursements, credit card expense review, account reconciliations, and accounting file maintenance. This is a great opportunity to join a collaborative accounting team where accuracy, organization, and follow-through are valued. The position offers steady full-time hours, hands-on accounting exposure, and the opportunity to grow into a long-term role with supportive leadership and a team-focused environment.
Key Responsibilities
- Process vendor invoices and payments through the accounts payable module, ensuring accuracy, proper coding, and timely follow-up on payment inquiries.
- Review and reconcile business card statements and credit card expenses for completeness and accuracy in ERP or Concur.
- Enter accounting data into the accounting system quickly and accurately while maintaining organized records and supporting documentation.
- Reconcile accounts payable balances, general ledger subsidiary journals, prepayments, use tax, and cash disbursement activity.
- Process weekly check runs and support banking activities, fund transfers, ACH payments, wire transactions, and domestic or international electronic payments.
- Maintain W-9 forms, accounting files, audit records, tax documents, regulatory files, and other department documentation as assigned.
Compensation and Benefits
- Pay range: $22 to $25 per hour.
- Job type: Temp-to-hire.
- Schedule: Monday through Friday, 7:00 a.m. to 3:30 p.m.
- Month-end periods may require staying later as needed.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Manage vendor invoice processing, accounts payable payments, and payment inquiry follow-up.
- Reconcile accounts payable balances, business card statements, credit card expenses, and related general ledger activity.
- Support weekly check runs, banking activities, ACH payments, wire transfers, and electronic payment processing.
- Maintain accounting records, W-9 documentation, audit files, tax documents, and regulatory files.
- 1 to 2 years of accounts payable or accounting experience.
- Associate degree or bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- Proficiency with Microsoft Office Suite, including Excel and Word.
- Ability to enter and manage accounting data with speed, accuracy, and attention to detail.
- Strong organizational skills with the ability to manage high-volume workloads, multiple priorities, and deadlines.
- Excellent verbal and written communication skills.
- Ability to handle confidential information with professionalism, discretion, and sound judgment.
- Comfortable working independently and collaboratively in a team environment.
- Ability to occasionally lift up to 15 lbs., with occasional bending and stooping in a normal office environment.
Preferred Qualifications
- Experience with ERP systems.
- Experience with Concur.
- Experience supporting ACH payments, wire transactions, banking activities, or cash disbursements.
- Experience maintaining W-9 forms, audit documentation, tax records, or regulatory accounting files.