Accounts Payable Specialist

The ideal candidate will be a self-starter with a cheerful disposition who enjoys working in a fast-paced environment.

The Accounts Payable position is responsible for all accounting work associated with accounts payable which includes but is not limited to processing vendor/financial invoices and payments for the company. This person must be able to manage a wide variety of tasks, many times performing them at the same time, while under company billing/closing deadlines.

Duties/Responsibilities (include but not limited to):
• Enter and process vendor and expense invoices
• Analyze all invoice and payment discrepancies and working with vendors to resolve issues
• Prepare and perform check runs in a timely manner
• Processing vendor credit memos
• Ensure proper vendor documentation is maintained
• Matching invoices to supporting documentation
• Researching & correcting payable issues
• Responsible for all AP filing systems
• Ensuring all invoices have been properly approved prior to payment
• Other duties as directed and assigned by management
• Assist in annual 1099 collection/reporting
• Produce monthly reports and assist with month end close
• Answer telephone calls and emails and correspond with vendor representatives daily
• Reconcile credit card accounts (receipt collection, coding, etc.)
• Approve/set up new vendors
• Post transactions to journals, ledgers, and other records
• Reconcile the AP ledger to ensure all bills/payments are accounted for and properly posted
• Manage vendor ACH payments/wire transfers
• Maintain confidentiality of organizational information


Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.