Job ID: 1799304
Reference Code: John bestself-Accounts-Payable Coor7-28
Job Summary
We are seeking an organized and detail-focused Accounts Payable Coordinator for a temp-to-hire opportunity in Buffalo, NY. This role is ideal for an accounting professional with strong accounts payable experience who enjoys accurate transaction processing, vendor communication, and supporting smooth financial operations.
The Accounts Payable Coordinator will join a collaborative finance team in a mission-driven environment that values accuracy, accountability, teamwork, and continuous improvement. This is a strong opportunity for someone who wants to contribute to a stable finance function, work with supportive leadership, and grow professionally while maintaining high-quality financial records and internal controls.
Key Responsibilities
- Review, code, enter, and process vendor invoices accurately and within required timelines.
- Verify invoice approvals, budget allocations, payment terms, and compliance with internal policies and funding requirements.
- Coordinate with internal departments and vendors to resolve invoice discrepancies, missing approvals, and payment inquiries.
- Process scheduled payment runs, including checks, ACH transactions, and other approved payment methods.
- Reconcile vendor statements, research outstanding issues, and maintain organized, auditable accounts payable records.
- Assist with month-end and year-end close activities, 1099 reporting, audit documentation, and accounting system improvements.
Compensation and Benefits
- Pay rate: $27.00 to $29.00 per hour, based on experience and qualifications.
- Job type: Temp-to-hire.
- Location: Buffalo, NY 14202.
- Opportunity to work with a collaborative finance team in a mission-driven organization.
- Professional development and growth opportunities.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Manage high-volume accounts payable invoice review, coding, processing, and reconciliation.
- Support payment processing, vendor communication, and discrepancy resolution.
- Maintain accurate accounting records and assist with close, audit, and reporting activities.
- Support the use of automated invoice processing tools and accounting system enhancements.
- Associate degree in Accounting, Business Administration, Finance, or a related field.
- Minimum of 3 years of accounts payable or general accounting experience.
- Working knowledge of accounts payable processes, computerized accounting systems, and data management practices.
- Experience using accounting software in an automated finance environment.
- Ability to maintain accurate, organized, and auditable accounting records.
- Strong communication skills for working with vendors, clients, internal departments, and finance team members.
- Excellent attention to detail, reliability, accountability, and follow-through.
- Strong organizational, time management, analytical, and problem-solving skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Ability to lift up to 20 pounds, bend, and use a step stool for filing purposes.
Preferred Qualifications
- Experience with Intacct accounting software.
- Experience working in a high-volume accounts payable environment.
- Knowledge of tax requirements related to vendor payments, including 1099 reporting.
- Experience using digital invoice processing and workflow automation tools.