We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team for a construction company in Poway, CA!

The ideal candidate will play a crucial role in managing the company's financial transactions, ensuring accuracy and compliance with established procedures. This position requires a strong understanding of financial concepts and accounting principles, as well as proficiency in accounting software. The position provides accounting and administrative support for a construction company. The Staff Accountant/Accounts Payable will report to the Controller and perform activities related to accounts payable, some accounts receivable, contracts, bonds, insurance, liens, and other tasks as requested by the Controller for two related companies.

Duties:

-Process and manage accounts payable transactions, including invoice verification and payment processing. Review invoices for accuracy and completeness
-Maintain accurate records of all financial transactions and ensure timely payments to vendors.
-Collaborate with other departments to resolve discrepancies and improve payment processes.
-Seek accounts payable invoice approval from appropriate managers
-Follow up with vendors and internal employees for missing supporting documents
-Timely code and record invoices in the accounting system based on projects
-Reconcile credit card payments
-Assist in tracking costs by projects and provide project cost status as requested
-Ensure job cost reports, accounts payable aging and accounts receivable reports are accurate at all times and in balance with the general ledger
-Ensures all information in the project cost system and underlying supporting records are properly classified
-Maintain vendor files and documentation
-Communicate with vendors and internal departments regarding payment inquiries
-Enter all financial paperwork (i.e. change orders, subcontractor pay requirements, etc.) into the accounting system to ensure timely and accurate job cost information
-Assist in month-end close process, including account reconciliations, and audits as directed by the Controller
-Perform ad hoc projects as requested by management

Education, Experience, and Skills:

-Associate’s or bachelor’s degree in Accounting or related field preferred (or equivalent experience) and 2 + years of experience, preferably in the construction industry. Depending upon the project size, scope, and complexity, the years of experience may be flexible
-Experience in accounts payable and credit card reconciliation
-Proficient in basic accounting and Excel
-Good verbal and written communication skills
-Excellent attention to detail and accuracy
-Strong organizational and time management skills
-Ability to work independently and as part of a team
-Demonstrates the ability to be a team player and function in a fast-paced, changing environment
-Demonstrates proficiency using a personal computer (PC) and company communication tools, such as email, internet, and Microsoft products (e.g., Word, Excel, Office, Outlook).
-Prefer functional understanding of QuickBooks, and Procore, Textura Payment
-Knowledge of construction lean waivers
-Management is a plus

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.