Job ID: 1789092
Reference Code: AS-Accounts-Payable/ Admin
Job Summary
We are seeking a detail-oriented Accounts Payable/ Admin professional for a part-time opportunity with a property management organization in Pleasanton, CA. This role is ideal for an accounting and administrative professional who enjoys keeping financial processes organized, supporting vendor relationships, and ensuring invoices and payments are handled accurately and on time.
The Accounts Payable/ Admin will play an important role in supporting day-to-day accounting operations, maintaining accurate financial records, and partnering with vendors, property owners, contractors, and internal teams. This position offers a stable, professional environment where accuracy, follow-through, and teamwork are valued. Candidates who thrive in a supportive setting with clear processes, collaborative leadership, and meaningful administrative responsibility will find this opportunity rewarding.
Key Responsibilities
- Review, verify, and process incoming invoices for property management services, repairs, maintenance, utilities, and other operating expenses.
- Match invoices to purchase orders, delivery receipts, and supporting documentation to ensure accuracy before payment.
- Process vendor payments through approved methods, including checks, ACH transfers, wire transfers, or credit card payments.
- Reconcile vendor statements, resolve discrepancies, and respond professionally to vendor payment inquiries.
- Maintain organized accounts payable records, receipts, payment documentation, and financial data in the accounting system.
- Assist with month-end and year-end close activities, accounts payable reporting, financial statements, and budget support as needed.
Compensation and Benefits
- Salary Range: $27,040 to $28,080 per year.
- Job Type: Part time.
- Location: Pleasanton, CA.
Equal Opportunity Employer / Disabled / Protected Veterans
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The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
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https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Manage accounts payable invoice processing, payment scheduling, and vendor account reconciliation.
- Maintain accurate financial records and documentation for property management-related expenses.
- Support month-end and year-end accounting close activities and financial reporting.
- Coordinate with vendors, property owners, contractors, and internal teams to resolve payment and invoice issues.
- 3 to 5 years of relevant accounts payable, accounting, bookkeeping, or administrative finance experience.
- Experience processing invoices, matching purchase orders, reconciling vendor statements, and maintaining payment records.
- Working knowledge of accounts payable procedures, accounting documentation, and general financial controls.
- Ability to use accounting systems and maintain accurate data entry with strong attention to detail.
- Strong organizational skills with the ability to manage deadlines, prioritize tasks, and follow established processes.
- Professional communication skills for working with vendors, contractors, property owners, and internal staff.
- Ability to maintain confidentiality and comply with company policies, accounting standards, and applicable regulations.
Preferred Qualifications
- Experience in real estate, property management, construction, facilities, or vendor-heavy accounting environments.
- Familiarity with utility, maintenance, repair, contractor, and property-related invoice processing.
- Experience assisting with financial reporting, budget support, or audit documentation.
- Ability to work independently in a part-time schedule while maintaining accuracy and timely follow-through.