Job Summary
We are seeking a detail-oriented Accounts Payable Specialist for a direct hire opportunity in Murrieta, CA. This role is ideal for an accounting professional with construction industry experience who enjoys high-volume invoice processing, job cost accuracy, vendor compliance, and cross-functional coordination.
The Accounts Payable Specialist will work directly under the Accounting Manager and play a key role in supporting financial accuracy, subcontractor compliance, and timely payment processes. This is a strong opportunity to join a stable accounting team in the industrial facilities and infrastructure construction sector, with supportive leadership, hands-on training, and the opportunity to cross-train into additional accounting functions.
The right candidate will be organized, tech-savvy, comfortable working in a fast-paced environment, and eager to grow within a collaborative department that values accuracy, accountability, teamwork, and process improvement.
Key Responsibilities
- Process high-volume accounts payable invoices with accurate coding to jobs, cost codes, purchase orders, and receiving documentation.
- Perform 3-way matching and resolve discrepancies related to invoices, purchase orders, receiving tickets, quotes, approvals, and pricing.
- Maintain vendor records and compliance documentation, including W-9s, insurance certificates, lien releases, certified payroll, union clearances, and subcontractor requirements.
- Coordinate with Project Managers and internal teams to confirm proper approvals, job costing, retention, lien waivers, and pay-when-paid requirements.
- Perform vendor statement reconciliations, credit card reconciliations, joint check account reconciliations, and assist with AP aging and weekly cash planning.
- Support month-end close, recurring transaction entry, joint check processing, process improvements, and cross-training within the accounting department.
Compensation and Benefits
- Direct hire opportunity.
- Salary range: $56,000 to $66,000 per year.
- Location: Murrieta, CA.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Manage high-volume accounts payable processing for construction-related invoices, vendor accounts, and subcontractor payments.
- Support accurate job costing through invoice coding, 3-way matching, cost code review, and discrepancy resolution.
- Track vendor compliance requirements, lien waivers, retention, joint checks, and payment release documentation.
- Assist with reconciliations, AP aging, month-end close support, and cross-training across accounting functions.
- Construction industry experience is required.
- 2+ years of accounts payable experience required, with 3-5 years preferred based on role level.
- Strong understanding of 3-way matching, including invoices, purchase orders, receiving documentation, and quotes.
- Strong Excel skills, including formulas, lookups, and the ability to work with large data sets.
- Tech-savvy with the ability to learn new accounting systems and internal processes quickly.
- Strong attention to detail, organization, and follow-through.
- Ability to manage multiple priorities in a fast-paced accounting environment.
- Strong problem-solving skills and the ability to investigate and resolve discrepancies.
- Clear communication skills with the ability to coordinate effectively with accounting, vendors, and project teams.
- Ability to work independently while contributing to a collaborative team environment.
- Adaptable, willing to cross-train, and interested in expanding accounting knowledge.
Preferred Qualifications
- Experience with Sage 300 CRE or Timberline.
- Familiarity with construction job costing.
- Understanding of lien waivers, retention, subcontractor compliance, certified payroll, insurance tracking, and joint check processes.