Summary:
The Accounts Payable Specialist is responsible for managing vendor invoices, ensuring timely and accurate payments, and maintaining organized financial records. This role supports daily accounting operations by verifying invoices, reconciling statements, and assisting with month-end close activities.

Key Responsibilities

Process invoices, purchase orders, expense reports, and credit memos with accuracy and proper documentation.
Match invoices to purchase orders and receipts, resolving discrepancies with internal teams or vendors.
Prepare and execute weekly payment runs via check, ACH, or wire transfer.
Maintain vendor records, respond to inquiries, and ensure accounts remain in good standing.
Reconcile vendor statements and assist in resolving outstanding issues.
Support month-end closing by preparing accruals and AP-related reports.
Follow company policies, internal controls, and compliance requirements.
Collaborate with procurement, finance, and operations to ensure efficient AP processes.

Qualifications

1–3 years of Accounts Payable or general accounting experience.
Strong attention to detail and ability to manage high-volume processing.
Intermediate Excel skills (VLOOKUP, pivot tables preferred).
Experience with ERP systems (SAP, Oracle, NetSuite, or similar).
Strong communication and customer-service mindset.
Ability to meet deadlines in a fast-paced environment.

Preferred Skills

Knowledge of 3-way matching and invoice workflow systems.
Experience with vendor management and payment automation tools.
Basic understanding of GAAP.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.