Accounts Payable Clerk

Full-Time | Finance Department

Position Summary

The Accounts Payable Clerk is responsible for the accurate and timely processing of accounts payable transactions within a mission-driven organization. This role supports the Finance team by managing vendor payments, reconciling statements, processing employee credit card activity, maintaining financial records, and assisting with audit preparation and monthly reporting. The position works closely with finance leadership to help achieve departmental goals and maintain strong financial controls.

Key Responsibilities

Process accounts payable invoices accurately and in a timely manner

Review and apply invoices, statements, and credit memos appropriately

Maintain vendor relationships and ensure timely communication regarding payments

Maintain and update vendor records within accounting software

Verify compliance with internal purchasing and purchase order policies

Process and reconcile monthly departmental credit card activity for coding and approval

Identify and communicate discrepancies or errors to supervisors

Assist in preparation of monthly financial reports and supporting documentation

Support annual fixed asset review and fiscal year-end processes

Maintain organized financial files in accordance with record retention policies

Assist with external audit preparation, including gathering requested materials

Support implementation of audit recommendations as directed

Participate in department meetings and contribute to completion of work plans

Additional Responsibilities

Assist with organizing and distributing financial correspondence (digital and physical)

Respond to internal staff inquiries related to accounting matters

Cross-train with other finance team members to enhance departmental efficiency

Support training initiatives as requested

Perform other duties as assigned

Supervisory Responsibility

None

Communication & Collaboration

Daily interaction with internal team members via email, phone, and meetings

Occasional communication with vendors, external partners, and stakeholders

Role Complexity

This role involves recurring daily responsibilities with additional project-based tasks during peak financial periods. The position requires the ability to manage multiple priorities, follow established policies and procedures, and exercise sound independent judgment.

Qualifications

Minimum 1 year of administrative or accounting support experience

Working knowledge of accounting systems and general accounting principles

Proficiency in Microsoft Excel, accounting software, Adobe, word processing, and video conferencing tools

Strong written and verbal communication skills

High attention to detail and strong organizational skills

Ability to work independently and manage multiple tasks effectively

Ability to interpret financial documents and reconcile statements

Education

High school diploma or GED required

Strong typing and data entry skills

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.