Client is seeking a responsible, detail-oriented Accounts Payable Specialist with construction industry experience to join their accounting team. This position will work under the direction of the Accounting Manager and is responsible for managing full-cycle accounts payable, reconciling accounts, and ensuring compliance with construction-specific documentation and regulatory requirements. The ideal candidate is highly organized, able to work independently, and maintains the highest level of integrity. Cross-training across accounting functions will be provided.

In this role you will receive, review, and process vendor and subcontractor invoices, verifying accuracy against purchase orders and job cost requirements, track and manage lien waivers, retention, joint checks, and other subcontractor payment requirements, and, coordinate with Project Managers to ensure invoices include approved PO numbers and are properly coded.

As Accounts Payable you will maintain and monitor “Pay When Paid” processes by job and vendor, perform weekly check runs, averaging 20–40 checks per week, and record recurring payments including loans, credit cards, and automatic withdrawals on the transaction date.

Additionally, you will reconcile multiple high-volume corporate credit card accounts and complete monthly reconciliations, assist with accounts payable reconciliations as part of month-end close, and ensure all prior-month AP invoices are recorded within five (5) business days of month-end.

The Accounts Payable position will monitor AP Aging to ensure timely payments and maximize early payment discounts, project weekly cash requirements, and verify and set up new vendors and subcontractors in Sage 300 CRE (Timberline).

The Accounts Payables will collect and confirm subcontractor compliance documentation prior to payment, including Lien releases, Certificates of Insurance, Union clearance, labor compliance, certified payroll, OCIP documentation, coordinate with vendor and subcontractor brokers to update expired insurance certificates, and maintain and reconcile joint check accounts and vendor statements.

Identify new vendors/subcontractors on jobs and coordinate with Accounts Receivable to ensure contract compliance.

The Accounts Payables will assist with job cost tracking and documentation accuracy, respond to and resolve accounts payable inquiries and discrepancies, and communicate effectively with project managers, accounting, and other departments to ensure smooth AP processes.
Preferred Skills
Experience with job costing and joint check processing
Familiarity with OCIP, labor compliance, and certified payroll documentation
Proficiency in Microsoft Office, particularly Excel


Equal Opportunity Employer / Disabled / Protected Veterans

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https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.