Accounting & Payroll Specialist
Mira Loma, CA
Direct Hire

Are you a detail-driven accounting professional who knows how to keep billing, payroll, and office operations running smoothly?

We are seeking an experienced Accounting & Payroll Specialist for a direct hire opportunity in Mira Loma, CA. This is a great opportunity for someone who enjoys owning the process, staying organized, and making sure the financial side of the business is accurate, timely, and on track.

In this role, you will support key accounting and administrative functions including accounts receivable, accounts payable, billing, payroll, reconciliations, and general office support. The right candidate will be comfortable managing multiple deadlines, handling confidential information with discretion, and working independently in a fast-paced environment.

What You’ll Be Doing:

Prepare and send daily customer invoices and statements

Manage billing processes, including progress billing and required backup documentation

Apply customer payments and maintain accurate accounts receivable records

Follow up on past-due balances and assist with collections professionally

Receive, code, and enter vendor invoices

Match invoices to purchase orders and approvals

Prepare weekly payments by ACH, check, and credit card

Maintain vendor files, W-9s, and support 1099 tracking

Process payroll on a regular schedule

Maintain payroll records, time documentation, and payroll changes

Support onboarding paperwork for new hires

Perform bank and credit card reconciliations

Provide general office support including mail handling and administrative coordination

What We’re Looking For:

10+ years of experience in accounting, payroll, or office administration

Strong experience in accounts receivable, accounts payable, and payroll

Experience with billing and invoicing, ideally including progress billing

Strong bank and credit card reconciliation skills

Proficiency in Excel and accounting/payroll software such as QuickBooks, Sage, ADP, or Paychex

Strong organizational skills and high attention to detail

Ability to manage multiple priorities and meet deadlines

Professional communication skills and a high level of discretion

Why This Opportunity Stands Out:

Direct hire opportunity

Stable, long-term position

Competitive pay

Opportunity to play a key role in day-to-day accounting and office operations

Great fit for someone who enjoys both numbers and structure

If you have a strong accounting foundation and enjoy being the person who keeps everything balanced, accurate, and moving forward, we’d love to hear from you.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.