Costa Mesa, CA
$33–$36/hr
100% Onsite | Monday–Friday, 8:30 AM – 4:30 PM (½-hour lunch)

A mission-driven nonprofit organization in Costa Mesa is seeking a detail-oriented, analytical, and highly organized Accounting Specialist to join their team on a Direct Hire basis. This is an excellent opportunity for someone who thrives in a collaborative environment and is passionate about supporting an organization that makes a meaningful community impact.

Keys to Hire

AA in Accounting or Finance preferred
2–4 years of accounting/bookkeeping experience (nonprofit strongly preferred)
Familiarity with fund accounting and donor management systems
Proficient in Excel (VLOOKUPs, pivot tables required)
Experience with Financial Edge NXT & Raiser’s Edge is a major plus

Primary Responsibilities

Accounts Payable (A/P)

Enter invoices accurately and on time; prepare supporting documentation
Reconcile credit card statements and record payments
Process payments via check, ACH, and other methods while maintaining confidentiality
Maintain vendor files and respond promptly to inquiries

Accounts Receivable (A/R) & Donations

Record and reconcile contributions, grants, and event revenue
Prepare invoices, receipts, and acknowledgments
Support donor record management and integration between Raiser’s Edge and Financial Edge NXT
Monitor outstanding receivables and assist with follow-up

General Accounting Support

Assist with journal entries, accruals, and limited month-end close activities
Maintain organized audit-ready documentation for grants and compliance
Track and update Fixed Assets within FENXT; prepare related entries
Assist with tax prep reports, audit prep reports, and annual filings (including 1099s)

Reporting & Analysis

Generate financial and donor reports using Financial Edge NXT and Raiser’s Edge
Build Excel-based reports for budgeting, grant reporting, and department needs
Prepare materials for Board, staff, and event meetings

Administrative & Cross-Functional Support

Communicate effectively with internal teams, program staff, and external partners
Support process improvements and update accounting procedure documentation
Uphold GAAP and nonprofit financial policies with strict confidentiality
Support occasional special events — may require travel, weekend work, or overnight stays

Ideal Candidate

Highly organized and detail-oriented
Comfortable with deadlines and shifting priorities
Strong communicator across departments
Passion for nonprofit mission and donor stewardship
Team player with initiative and accountability

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.