Salary: $72,800 annually
Schedule: Monday–Friday, 8:30 AM–4:30 PM
Employment Type: Direct Hire
Industry: Government / Public Administration / Civil Services
Work Setting: 100% Onsite

About the Role
We are seeking a detail-oriented Accounting Specialist I to support Accounts Payable, Accounts Receivable, reporting, and general accounting functions for a well-established organization in Costa Mesa. This role handles financial processing, donation and grant reconciliation, compliance-driven recordkeeping, and cross-functional support. The ideal candidate is highly organized, accurate, and comfortable working in a nonprofit or public-service-oriented environment.

Key Responsibilities
Accounts Payable (A/P)

Enter and update vendor invoices accurately and promptly
Reconcile credit card statements and process payments (checks, ACH, etc.)
Maintain complete vendor files and respond to inquiries

Accounts Receivable (A/R) & Donations

Record and reconcile contributions, grants, and program or event revenue
Prepare and distribute invoices, receipts, and acknowledgments
Support donor record management and integration between Raiser’s Edge and Financial Edge NXT (FENXT)
Monitor outstanding receivables and assist with collections

General Accounting Support

Assist with journal entries, accruals, and month-end tasks
Maintain audit-ready documentation aligned with grant compliance standards
Update and track fixed assets within FENXT
Provide reports for tax preparation and annual audits
Prepare 1099s and other required filings

Reporting & Analysis

Generate financial and donor reports using Raiser’s Edge and FENXT
Prepare Excel-based spreadsheets and analyses for budgeting and grant reporting
Support Board, Staff, and Event Meetings with required reports
Provide additional reporting as needed

Administrative & Cross-Functional Support

Communicate professionally with internal teams, program staff, and external partners
Support process improvement and maintain accounting procedure documentation
Maintain confidentiality and follow nonprofit GAAP guidelines
Assist with onsite or offsite events, including occasional weekend or overnight requirements

Qualifications

Associate’s degree in Accounting, Finance, or related field preferred
2–4 years accounting or bookkeeping experience (nonprofit preferred)
Understanding of fund accounting a plus
Proficient in Microsoft Excel, including pivot tables and VLOOKUPs
Experience with Raiser’s Edge or Financial Edge NXT preferred, not required
Strong attention to detail, accuracy, and communication skills

Benefits

Medical, dental, and other insurance plans
Retirement plan
Generous PTO
Monday–Friday daytime schedule



Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.