Accounting Specialist (AP & AR)
Location: Apopka, FL (100% Onsite – No Remote or Hybrid)
Employment Type: Direct Hire
Salary: $52,000 – $56,000 annually

About the Role
We are seeking a detail-oriented Accounting Specialist to serve as the backbone of our day-to-day Accounts Receivable and Accounts Payable operations. This role plays a critical part in keeping cash flowing, vendors paid, and financial data accurate—while helping improve and streamline processes in SAP Business One and EDI invoicing.

If you enjoy turning complexity into clean numbers, meeting deadlines, and improving workflows in a fast-paced environment, this role offers an opportunity to make a meaningful impact.

Please note: This position is 100% onsite in Apopka, FL. No remote or hybrid option is available.

Key Responsibilities
Accounts Receivable
Review, process, and post customer invoices, credit memos, and incoming payments (ACH, wire, check, and credit card)
Apply incoming payments daily with accuracy and timeliness
Create and transmit EDI invoices and resolve transmission errors with customers and EDI providers
Send customer statements, manage collections follow-ups, and escalate invoices 31+ days past due per policy
Research and resolve short-pays, deductions, and unapplied payments; document resolutions and collaborate with Sales and Account Managers
Maintain customer master data, including tax-exempt certificates, terms, and contacts; complete annual exemption audits


Accounts Payable
Collect, review, and post vendor invoices with accurate coding (vendor, item, date, GL, allocation); perform 3-way match as applicable
Prepare weekly corporate credit card payments, record daily outgoing payments, and reconcile credit cards
Review vendor statements weekly and resolve discrepancies, duplicates, and credits
Maintain vendor master data and W-9 documentation
Monitor AP inbox and respond to inquiries within one business day
Apply landed costs for international shipments and maintain the landed cost tracking sheet

Month-End Close & Controls
Assist with month-end close activities, including accruals, reconciliations, and schedules
Participate in monthly reviews with Account Managers
Follow approval thresholds for credit memos and payment exceptions
Adhere to PCI-compliant procedures when processing customer credit card payments

Minimum Qualifications
3+ years of combined Accounts Receivable and Accounts Payable experience
(distribution, CPG, or inventory-based environments preferred)
Hands-on experience with an ERP system (SAP Business One strongly preferred)
EDI invoicing experience, including setup and error resolution
Strong Excel skills (lookups, pivots, SUMIFS)
Working knowledge of GAAP fundamentals related to AR/AP, GL structure, and month-end close
Experience with landed cost allocations and 3-way match
Exposure to Sales & Use Tax and willingness to complete annual certification
Strong organizational skills, follow-through, and written communication

Tools You’ll Use
SAP Business One
EDI platforms (e.g., SPS Commerce)
Excel and Google Sheets
Corporate credit card portals
Banking portals

Apply Now!

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.